Job Title: HR Coordinator
PVN ID: RF-2305-005605
Category: Administrative Services

Job Description

General Description

Reporting to the Human Resources Manager, provide administrative support for employment and recruitment activities, along with other HR-related projects as required. Provide administrative support to the Labor and Employee Relations Team.

Other Duties

• Work with the Personnel Vacancy Notice (PVN) system for the Research Foundation Central Office (RFCO) and the Research Foundation (RF) field employees, including applicant tracking and approving PVN postings
• Troubleshoot technical and/or procedural problems associated with the PVN system
• Develop postings for new and replacement positions in the PVN system, as directed by HR Manager
• Update position descriptions
• Create personnel requisitions for RFCO positions
• Assist with monitoring and responding to employee inquiries received through the secure data drop box, HR hotline phone, general department email, and fax
• Verify employment eligibility for RFCO including working with the electronic I-9 system
• Provide support with RFCO background-check screening processes
• Provide support to the Labor and Employee Relations Team with scheduling, special projects, and other administrative requests
• Scan confidential labor and employment documents and cases
• Assist with administrative support as needed to perform annual updates of Affirmative Action Plans for RFCO and the field
• Create supply requisitions as needed
• Distribute HR department paper mail
• Assist with special events
• Respond to inquiries related to compliance trainings
• Provide general assistance with management of the performance appraisal process
• Retrieve files for audits and other activities
• Other duties as assigned


• Associate degree with 2+ years of experience as an administrative assistant or similar other position
• Bachelor’s Degree in human resources or related field preferred
• Superior communication and interpersonal skills
• Strong proficiency with MS Office, including Word, Excel, PowerPoint and Outlook
• Ability to exercise good judgment, work independently and follow instructions
• Must be detail oriented

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Human Resources
Full Time
Annual Salary Range
$53,855.00 - $62,831.00
Closing Date
Jun 21, 2023 (Or Until Filled)
Bargaining Unit