Careers Job Description
General Description
Reporting to the Human Resources Manager, provide administrative support for employment and recruitment activities, along with other HR-related projects as required. Provide administrative support to the Labor and Employee Relations Team.
Other Duties
• Work with the Personnel Vacancy Notice (PVN) system for the Research Foundation Central Office (RFCO) and the Research Foundation (RF) field employees, including applicant tracking and approving PVN postings
• Troubleshoot technical and/or procedural problems associated with the PVN system
• Develop postings for new and replacement positions in the PVN system, as directed by HR Manager
• Update position descriptions
• Create personnel requisitions for RFCO positions
• Assist with monitoring and responding to employee inquiries received through the secure data drop box, HR hotline phone, general department email, and fax
• Verify employment eligibility for RFCO including working with the electronic I-9 system
• Provide support with RFCO background-check screening processes
• Provide support to the Labor and Employee Relations Team with scheduling, special projects, and other administrative requests
• Scan confidential labor and employment documents and cases
• Assist with administrative support as needed to perform annual updates of Affirmative Action Plans for RFCO and the field
• Create supply requisitions as needed
• Distribute HR department paper mail
• Assist with special events
• Respond to inquiries related to compliance trainings
• Provide general assistance with management of the performance appraisal process
• Retrieve files for audits and other activities
• Other duties as assigned
Qualifications
• Associate degree with 2+ years of experience as an administrative assistant or similar other position
• Bachelor’s Degree in human resources or related field preferred
• Superior communication and interpersonal skills
• Strong proficiency with MS Office, including Word, Excel, PowerPoint and Outlook
• Ability to exercise good judgment, work independently and follow instructions
• Must be detail oriented
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Human Resources
Full Time
$53,855.00 - $62,831.00
Jun 21, 2023 (Or Until Filled)