Job Title: Senior Procurement & Payables Administrator: City & State
PVN ID: RF-2304-005562
Category: Clerical/Office Services

Job Description

General Description

The Senior Procurement & Payables Administrator is responsible for processing all types of non-payroll payment transactions. The Sr. Administrator assists the department Manager in the development and implementation of Procurement & Payables policies and procedures related to payment processing and serves in an advisory capacity to other Procurement & Payables administrators.

Other Duties

  • Reviews, verifies, and prepares payment requests and purchase requisitions/orders for accounting/disbursement action, as initiated by principal investigators or project administrators
  • Obtains additional documentation as needed in support of requested payments
  • Reviews vendor and transaction details for proper recording of 1099-reportable payments
  • Reviews and verifies fiscal reports, grant award documents, and sponsor regulations for both purchasing and payment functions
  • Sets up and processes encumbrance records as required for recurring payments
  • Reviews purchasing card statements and requests additional supporting documentation as necessary 
  • Consults with Legal Department as required for determination of proper contractual basis for payment of personal services (payroll/sub-contract/ICA/MOU).
  • Researches and responds to inquiries and initiates problem solving.
  • Retrieves paid vouchers from files on request
  • General data entry as required into Kuali Financial System (KFS) and related systems
  • Assists Manager with implementation of policies and procedures related to payment processing
  • Serves in advisory capacity to Procurement & Payables Administrators and provides training as needed
  • Runs the recurring payment processes
  • Other duties as assigned by Department Managers.


  • Bachelor’s degree preferred or associate degree with relevant amount of work experience in appropriate functional areas
  • Minimum of four years’ related experience in Purchasing or Accounts Payable functions
  • Aptitude for figure work and details
  • Personal computer competency is required, including spreadsheet and word processing, e-mail, and use of internet as research tool
  • Ability to evaluate time-sensitivity of requests received and expedite accordingly
  • Excellent written and verbal communication skills

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Procurement & Payables
Full Time
Annual Salary Range
$64,818.58 - $86,226.56
Closing Date
Oct 03, 2023 (Or Until Filled)
Bargaining Unit