Careers Job Description
General Description
- The Administrative Assistant will report to the Business Development Director of the Sensor Center for Advanced Technology (CAT) at the CUNY’s Advanced Science Research Center (ASRC). The CAT is situated within the ASRC building located next to City College in West Harlem. The CAT serves as the main industrial outreach program that focus on building partnerships between scientific researchers at CUNY and state industry. The assistant will provide support in managing information and finances generated from these industry partnerships at the ASRC.
Other Duties
- Responsibilities include, but not limited to the following:
- Manages operations of the CAT program to enhance organizational effectiveness and ensure discretion in all activities
- Prepares executive communications and reports
- Manages the collection, ensures adherence to records management policies, and distribution of confidential information and documents, including intellectual property, legal, and finance documents
- Track and analyze program expenditures, fiscal and procurement transactions
- Participates with program planning and implementation of various projects, meetings, and events
- Receives program inquiries, organizes them and refers them to appropriate staff, using discretion and sound judgement
Qualifications
- Bachelor’s Degree and relevant experience required
- Experience supporting and performing administrative, operational, and budget work
- Ability to edit and manage complex work-related correspondence and financial data
- Proven experience in Microsoft Office Suite, with an emphasis on Excel; ability to learn and adapt to current reporting systems/methods in place
- Detail oriented and accurate with strong quantitative, analytical, and writing skills
- Strong work ethic and integrity, with high level of professional discretion
- Strong organizational and follow-through skills to develop and execute work plans, manage multiple assignments and meet deadlines
- Ability to communicate effectively with diverse populations, providing accurate and appropriate information; Ability to work independently and as part of a team
- Demonstrate ability to work remotely (as necessary or required by CUNY-ASRC policy)
- Interest in working within an interdisciplinary scientific community and commercialization of new technology is beneficial, but not required
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Nanoscience
Full Time
$45,000.00 - $55,000.00
Nov 16, 2021 (Or Until Filled)