Job Title: Program Manager – Fiscal and Research Operations
PVN ID: MD-2509-007047
Category: Research
Location: CUNY SCHOOL OF MEDICINE

Job Description

General Description

The CUNY School of Medicine seeks a Program Manager – Fiscal and Research Operations with deep experience in fiscal management, research administration, and compliance oversight across higher education and healthcare settings.

Other Duties

Fiscal Oversight & Grants Management

  • Manages and monitors multi-million-dollar budgets, including accounts receivable, coding/charging, cash flow, P&L, and grant allocations
  • Oversees full lifecycle of grants administration, including pre-award budget justifications, post-award tracking, expense certifications, and financial reporting
  • Conducts internal audits and ensures compliance with federal, state, and institutional regulations, including OMB Uniform Guidance and RF CUNY policies
  • Experienced with RF CUNY systems such as Contract Manager, Oracle, procurement, and effort reporting tools, ensuring accuracy and compliance in all transactions
  • Partners with principal investigators, program directors, and administrative staff to align spending with research and community health program goals
  • Prepares documentation for audits, renewals, and progress reports

Research & Program Operations

  • Leads operational planning and execution of complex, multi-year research and community-based programs
  • Coordinates staffing, procurement, timelines, and workflows to ensure efficient program delivery
  • Maintains compliance with IRB, HIPAA, and institutional research protocols, while tracking deliverables and reporting progress to stakeholders
  • Develops and maintains databases and reporting systems to strengthen accuracy, efficiency, and data integrity

Stakeholder & Community Engagement

  • Serves as liaison among faculty, funders, healthcare partners, and community-based organizations
  • Administers micro-grants and builds strong relationships with community stakeholders, ensuring accountability and transparency
  • Prepares and delivers financial and programmatic presentations for internal and external stakeholders
  • Organizes outreach activities, research meetings, and collaborative workshops that strengthen CSOM’s mission of health equity and community engagement

Team Leadership

  • Supervises and mentors' staff, research personnel, and administrators, including hiring, training, and scheduling
  • Provides hands-on training in financial systems, compliance, and operational procedures
  • Fosters a collaborative, inclusive environment, drawing on leadership experience as both a fiscal manager and general manager
  • Other duties as assigned

Qualifications

  • Bachelor's degree in psychology with a concentration in Organizational Psychology, with a solid foundation in fiscal operations and research administration
  • More than 15 years of progressive experience in program management, finance, grants administration, and research operations across major institutions
  • Proficient in Microsoft Office (Excel, Access, Word, PowerPoint), with direct experience in RF CUNY systems including Contract Manager, Oracle, effort reporting, and procurement tools
  • Strong communicator with a track record of building partnerships across academia, healthcare, and community organizations
  • Demonstrated commitment to health equity, public service, and advancing research that benefits diverse communities
  • 5 years of demonstrated experience managing the NIH Other Transaction Award Mechanism

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Status
Full Time
Annual Salary Range
$120,000.00 - $140,000.00
Closing Date
Nov 26, 2025 (Or Until Filled)
Bargaining Unit
No

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