Job Title: Administrative Assistant
PVN ID: JJ-2412-006599
Category: Clerical/Office Services
Location: JOHN JAY COLLEGE OF CRIMINAL JUSTICE

Job Description

General Description

The administrative assistant will serve as the lead administrative assistant to the PI and Project manager. They will be responsible for day-to-day oversight of administrative matters; maintains the daily schedule; engages in liaison with various college offices, sponsor contacts, RF Departments, etc. as directed. May coordinate a broad range of day-to-day projects and administrative services. 

This position is a part-time, remote position for a federally funded project. Background check required.

Other Duties

  • Coordinates day-to-day administrative activities based on the project goals
  • Resolves administrative matters referred to the project, program, or administrative unit, as guided by the supervisor
  • Maintains accurate up-to-date calendars; alerts to upcoming important meetings and commitments; schedules meetings
  • Coordinates travel schedules and arrangements
  • Assists in the gathering, preparation, and dissemination of information relating to the administration and management of the project
  • Keeps financial records related to office administration, including processing purchase orders, purchasing supplies and equipment, responding to invoice and reimbursement inquiries; assists with detailed reports for the Director or Administrator
  • Provides assistance and responds to verbal and written requests for information
  • Assists in developing and tracking PAFs and PVNs for program positions 
  • Other duties as assigned 

Qualifications

  • Ability to organize, prioritize, and coordinate day-to-day projects and assignments
  • Ability to work independently and as part of a team
  • Ability to read, understand, and follow administrative policies and procedures
  • Ability to communicate effectively with diverse staff, providing accurate and appropriate information; ability to articulate policies and procedures in response to inquiries
  • Ability to identify administrative problems and suggest solutions
  • Ability to organize and manage records and archival systems
  • Ability to handle multiple tasks and meet deadlines; ability to follow-up as needed and take responsibility for completing assignments and satisfying customers/clients
  • Proficient in use of major software programs for supporting office operations: including but not limited to software in support of word processing, spreadsheets, presentations, publications, mailings, web and internet, and email
  • Proficient in use of major RF administrative systems (or equivalent) for reporting on matters related to personnel, resources, schedules, tracking, purchasing, etc. (preferred)

QUALIFICATIONS: 

  • A high school diploma or its equivalent (an acceptable equivalent would be a GED) and two (2) years of work experience in the required fields for the specific work area or a closely related equivalent field; OR 
  • Successful completion of one (1) year of college (or 30 college credits in a matriculated course of study) and one (1) years of related work experience; OR 
  • An Associates Degree or Bachelor's Degree from an accredited college AND 
  • Demonstration of the specific competencies required at the time of hire

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Status
Part Time
Pay Range
$25.00-$31.00
Hour(s) a week
12.00
Closing Date
Apr 24, 2025 (Or Until Filled)
Bargaining Unit
No

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