Job Title: Program Coordinator
PVN ID: CC-2305-005611
Category: Managerial and Professional

Job Description

General Description

The On-Ramp to the Molecular Machine Shop (RaMMMP, is a Postbaccalaureate Research and Mentoring Training Program at The City College of New York. This U.S. National Science Foundation (NSF)-funded program encompasses an immersive mentored research experience, supported by professional development activities and an inclusive participant network. Using a Getting Ready-Getting Set-Getting Going format, we aim to propel recent B.S. and B.A. graduates with interests at the Biochemistry/Biophysics/Biodesign (B3) interface into rewarding careers – whether basic discovery science in an academic environment, applied biotechnology for product development in industry, or other science-enable job choices. This grant-funded program has a duration of 4 years beginning 9/1/22, with support staff beginning 9/1/23 and the potential for future renewal. Visit

The CCNY B3-RAMP is recruiting candidates for a full-time Project Coordinator. Reporting to the two Program Directors, the Project Coordinator’s primary tasks and responsibilities will include:

  • Administering the B3 RaMMMP grant project, including on-boarding of personnel; processing of payments for personnel, stipends, research supplies, and professional travel; tracking of expenditures; assisting with financial planning;
  • Preparing and managing deadlines for periodic programmatic reports to the NSF and institutional officials;
  • Soliciting, coordinating and processing applications from prospective B3 RaMMMP trainees
  • Coordinating in-person and virtual meetings, research conferences and seminars, including audiovisual support; assisting participants with travel arrangements; scheduling face-to-face and videoconference meetings; ordering refreshments; planning meeting agendas
  • Serving as a liaison to B3 RaMMMP trainees, faculty mentors, Advisory Committees, research collaborators and Program Officials at CUNY and the NSF;
  • Serving as a liaison to fiscal administrators on budgetary and administrative matters, including the CCNY Office of Grants & Sponsored Programs, CUNY Research Foundation, and NSF;
  • Collecting and maintaining records on trainee recruitment, retention, academic performance, teaching experience, research progress, professional development, graduation, and job placement; liaising with the Project Evaluator.

Other Duties

  • Assisting with the preparation of external grant applications, supplements, and renewals;
  • Maintaining websites and updating brochures for the B3 RaMMMP;
  • Maintaining the B3 RaMMMP office area;
  • Performing other duties as assigned by the Directors


A Bachelor’s degree, preferably in a business or technical field, is required; advanced degrees in B3 disciplines are welcome. Prior administrative experience supporting a senior-level executive, preferably in a higher education or non-profit environment, is highly recommended.

The ideal candidate will also have:

  • Knowledge of RFCUNY and/or CUNY purchasing and personnel procedures;
  • Proficiency with standard office software programs such as Word, Excel, Powerpoint; Adobe Acrobat for PDF creation and editing; InDesign; WordPress; e-mail distribution lists; Dropbox; Slack; and Internet usage;
  • Strong organizational ability, attention to detail, excellent written and verbal communication skills;
  • Ability to work well with faculty, high-level administrators, students and co-workers; prioritizing tasks under pressure of deadlines;
  • Initiative, self-starting ability, resourcefulness, sound judgment, professional demeanor;
  • Ability to work in-person and remotely, as appropriate.

The City College of New York has a strong institutional commitment to the principle of diversity.  In that spirit, we are particularly interested in receiving applications from a broad spectrum of individuals, including women and under-represented groups in the STEM disciplines. Upon request, reasonable accommodations can be provided for individuals with disabilities.

All candidates must provide documentation to prove employment eligibility in compliance with IRCA.

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Chemistry & Biochemistry
Full Time
Annual Salary Range
$60,000.00 - $70,000.00
Closing Date
Jul 15, 2023 (Or Until Filled)
Bargaining Unit