Released time allows Full-time, tax-levy college employees to be released from their normal duties in order to perform sponsored research. Employees receive their uninterrupted annual salary payments while performing research. The college receives reimbursement for released time through sponsored funds. Released time is processed through Staff Effort Notices (SEN) submitted by the Grants Office, and approved and documented by RFCUNY. Grant offices and faculty are required to calculate released time, complete an SEN and certify their effort.
Calculating Released Time
The released time calculation is based upon the Full-time academic year annual salary:
Divide the annual salary by 9 (or 12 for eligible staff); the result is the monthly base.
For released time, the nine month academic year is defined as September 1 to May 31 of the following year. For eligible staff, the full 12 month calendar year applies.
While it is not a requirement, the majority of SEN submissions request released time activity over an entire semester. Full semesters are represented by the following dates:
The amount of time an employee is released from their regular duties during the specified time period is represented as a Percentage (%) Effort. The % Effort is determined at the college based on its own criteria (e.g., credits, hours, etc.).
When the annual salary, time period and % effort are determined, apply the following equation to calculate the released time total, which may be applied to the sponsored account as a charge and/or cost sharing:
Annual Salary/9 months (or 12 for staff) x % Effort x Time Period = Charge to Award/Cost Sharing
Completing Staff Effort Notices
To process a staff effort notice, the signature of an appropriate academic representative (principal investigator [PI]) and an administrative representative (grants officer) is required in addition to completion of the required fields:
Once fully processed, the released time charge and associated fringe benefits become encumbered on the submitted sponsored account.
Released time certification is semester based. Once a semester has fully passed, a PI must certify the submitted effort of those with released time activity on their account(s) using the Effort Reporting system.