Hiring and Employee Management

Verifying Employment Eligibility: I-9 and E-Verify

The Grants Officer or the Project Director must inform the RF of the people who would be responsible for processing I-9s at their campus or project(s). The access is granted by the RF once the individuals responsible for the I-9 are trained. These individuals should utilize this training video to understand the I-9 & E-Verify process and systems. For questions on I-9 access or training, please contact Mohammad Elayan (Mohammad_Elayan@rfcuny.org) or Sacheen McWatt (Sacheen_McWatt@rfcuny.org)

RF Onboard

Use the RF Onboard System to submit required information needed to place newly hired or rehired employees on RFCUNY payroll.

PAF System

The Personnel Action Form can be used by Principal Investigators or Grants Officers to modify or terminate an employee's appointment. Use this section to learn how to submit transactions and the approval process.

Learn how transactions are created, submitted, and approved. Learn about the terminology and the business rules used by the system.

Time and Leave

Use the Time and Leave System to create, submit and approve employee timesheets, to manage timekeepers and groups, to view employee accrual details, and review timesheets and accruals reports. For questions regarding timesheet submission please call 212-417-8600 and select Option 2 from the menu options or email payrollcoordinators@rfcuny.org. For questions regarding time off and leave accruals, select Option 5 from the menu options or email leavesadministration@rfcuny.org.

Please use this user guide to learn more.

Digital Mailbox

Use this system to securely submit your documents to Human Resources.

Step-by-step instructions on how to submit documents to Human Resources using the Digital Mailbox.

Compliance Training - (Important)

All RF employees are required annually to complete mandatory Workplace Harassment Prevention training. Employees who fail to comply with this requirement within the allotted time will be subject to disciplinary action, up to and including suspension without pay, until such time as they complete this legal requirement. All other trainings on this website are voluntary or you may be asked to complete them on an as needed basis; only the Workplace Harassment Prevention training is mandatory.

Managing an Award

Effort Reporting

The Effort Reporting System is used to certify effort for released time appointments. Use this section to learn how Principal Investigators can certify effort and Grants Officers can run inquiries and reports.

Full instructions for electronically approving Personnel Activity Reports (PARs) calculated for Released Time appointments.

Abbreviated how-to for users who are familiar with the system.

Descriptions of the available ways to view data about Released Time appointments.

Learn about the policy that describes the Research Foundation’s effort certification process.

Explanations of terms in accordance with the Federal Uniform Guidance.

Frequently asked questions about the requirements for effort reporting.

Space Utilization Survey

The Space Utilization system allows Grants Officers to designate space on their campuses being used for research and other sponsored activity. This is done in accordance with the Federal Uniform Guidance.

Detailed instructions for assigning space usage at the campuses to grants. Walks users through the process of selecting rooms, indicating purpose, and assigning a usage percentage.

Abbreviated how-to for users who are familiar with the system.

Summer Salary

Use this section to learn how to use the Summer Salary System. Principal Investigators, Grants Officers and Program Administrators all have roles in creating appointments and authorizing payments to faculty. Principal Investigators can certify effort for Summer Salary electronically.

Full instructions for creating and approving appointments and authorizing payments to faculty. Principal Investigators certify effort after the end of the summer period. Report descriptions are included.

Abbreviated how-to for users who are familiar with the system.

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