Careers Job Description
General Description
The City University of New York (CUNY) is the nation's leading urban public university serving more than 540,000 students in matriculated degree, certificate, and continuing education programs at 24 colleges and institutions in New York City. The Office of Academic Affairs oversees a broad portfolio of programs at CUNY, all of them related to the university’s mission of providing accessible, high-quality education to all New Yorkers, and of helping City residents to prepare for and succeed in college and careers. Many of the programs managed by this unit are offered at CUNY colleges; others are directly operated out of the Central Office of Academic Affairs. The unit is in part distinguished by its strong commitment to high-quality instruction and counseling for students, ongoing professional development for staff and instructors, data-driven program management and improvement, and rigorous evaluation of its programs and initiatives.
The Budget Aide is a Full-Time position within the office of Academic Affairs. Reporting to the Finance Manager for Academic Affairs, the Budget Aide will help manage expenses for programs funded by the CUNY Research Foundation and by Tax Levy.
The duties and responsibilities of the position will include, but are not limited to the following: Administrative Services (80%):
• Reviews daily submissions (i.e., vendors, contracts & reimbursements) to ensure requests are complete;
• Handles program business accounts as assigned and follows-up with Program staff as needed;
• Develops tools to monitor, track and maintain daily submissions;
• Reviews, tracks and submits paperwork for subcontracts and independent contracts
agreements via RF-CUNY and CUNYfirst systems;
• Reconciles monthly project expenses to ensure requests for payment are processed by the Research Foundation in a timely manner;
• Reconciles purchase card expenses (P-card, NET card & Travel card) on a monthly basis for Central office and follows-up with program staff to ensure all receipts are submitted on timely basis;
• Generates routine and monthly reports as assigned;
• Responds to requests and inquiries in a timely manner and able to meet tight deadlines;
• Works closely with administrative and program staff to draft ad hoc reports upon request.
Other Duties
• Attend monthly staff meetings and trainings as required.
• Perform special projects and other duties as assigned.
Qualifications
• Baccalaureate degree required, accounting or finance major preferred
• Intermediate to advance knowledge and experience of Microsoft Excel and Outlook
• Strong data analytical and problem-solving skills
• Ability to work both in a team environment and independently
• Excellent follow-up and communication skills, both verbal and written
• High level of attention to detail while working in a fast-paced environment
• Ability to develop and manage efficient tracking and monitoring systems
• Ability to prioritize work load and demonstrate a high sense of urgency
• Exhibits professionalism and interacts in a courteous and respectful manner
• Prior experience working in an administrative capacity, i.e., handling reimbursements,
expenses, inquires etc.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Office of Academic Affairs
Full Time
$45,000.00 - $52,000.00
Sep 12, 2022 (Or Until Filled)