Careers at RFCUNYJob Openings

MISSION

Children need to spend their most critical years with dedicated, educated, trained, and well-compensated individuals in order to thrive. The New York Early Childhood Professional Development Institute leads the work to establish and implement an early childhood workforce system to ensure funding, standards and competencies, career development resources, qualifications and credentials, professional development (training and strengths-based coaching), and program quality assurance and improvement for individuals who work with young children throughout New York. Housed at the City University of New York, the Institute is a fast-paced, dynamic public/private partnership that is committed to the early childhood workforce across New York State.

GENERAL DESCRIPTION

The Institute is searching for a full-time Budget and Administration Senior Manager. Reporting to the Executive Director (ED) and Deputy Executive Director, the Budget and Administration Senior Manager supports work to achieve the goals and objectives of the Institute, with particular focus on Budget and Finance, Human Resources, Office Administration, and Procurement. This position requires the exercise of independent judgement, is responsible for multiple assignments, and requires that priorities be set in a timely and efficient manner.

DUTIES AND RESPONSIBILITIES

In collaboration with the ED and deputy ED, the Senior Manager identifies short term and long term administrative objectives. He/she supervises the Office Operations Coordinator and administrative functions carried out by other staff. He/she maintains the organization’s approximately $14M annual budget, produces monthly expense reports for each project (involving multiple grant sources), and initiates monthly budget meetings with program directors and the Deputy ED. The Senior Manager communicates with his/her counterparts in CUNY Central Administration on specific matters related to the areas of responsibility and observes all policies and mandated procedures. Consistent with RF CUNY policies, he/she communicates with contracted service providers or vendors regarding fulfillment of obligations. He/she confers with the ED and Deputy ED regarding administrative and budgetary issues and provides thoughtful solutions to increase efficiency.

Budget and Finance 

• Manages multiple funding accounts, including producing monthly expense reports for each account and grant spending reports for funders
• Works with executive leaders to manage the Institute’s overall budget and to create individual project budgets
• Creates internal budget and administrative reports using innovative techniques and formats
• Reviews and edits expense tracking sheets maintained by other administrative staff
• Serves as a liaison and provides technical assistance to directors regarding program budgets and spending
• Ensures timely responses to budget issues
• Assists programs in processing budget modifications per funding guidelines
• Prepares invoices and handles customer inquiries
• Works with CUNY Central colleagues to manage account reconciliations

Office Administration and Procurement

• Responsible for day-to-day operations of the office; models and inspires a responsive office culture
• Supervises administrative unit staff regarding day-to-day activities; meets frequently with staff for unit and CUNY-wide updates
• Directs office administrative projects
• Follows record-keeping protocols and procedures to ensure the security of the unit’s computer and confidential files
• Ensures the accurate and proper processing of all purchase requests, maintenance of inventories, payment of invoices, and reconciliation of unpaid invoices
• Implements and monitors RF CUNY and other e-systems

Human Resources 

• Provides responsive and accurate professional and technical support to project staff around HR issues
• Maintains staff roster
• Assists as needed in recruiting, screening, hiring and training employees; provides orientation for new staff members, oversees time and leave request procedures, recommends personnel actions when needed