Job Title: Administrative Supervisor
PVN ID: VA-2002-003524
Category: Administrative Services
Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS

Job Description

General Description

This is a temporary position beginning 4/6/2020 through September 2020

The City University of New York is launching the second year of CUNY Summer Corps, an initiative that is part of DYCD's Summer Youth Employment Program (SYEP). This is a large University-wide program serving 1,200 students this summer. The Summer Corps builds off the success of CUNY Service Corps; CUNY Cultural Corps. The Summer Corps provides eligible CUNY students with paid summer employment for six weeks for 25 hours per week with a pay of $15 per hour. The goal of CUNY Summer Corps is to promote career exploration and career development that effectively prepares students for long-term career success.

The City University of New York seeks a motivated and detail-oriented professional to serve as the Administrative Supervisor. Reporting to the Manager of Personnel Services, the Administrative Supervisor will oversee administrative processes for SYEP student onboarding; data entry; database management processes for student applicants and weekly timesheets entry. (This is a temporary position beginning 4/6/2020 through September 2020.)

 

Duties

  • Reports directly to Manager of Personnel Services and serves as the main point of contact to the program management team to ensure deadlines are met and all administrative processes are accurately and consistently followed;
  • Oversees and supervises student on-boarding process, including facilitating large group orientations;
  • Leads hiring efforts to build and manage a team of four Administrative Specialists;
  • Manages, trains and supervises four Administrative Specialists to ensure data collection and entry for 1,500 applicants is completed on time and is accurately entered into the DYCD system;
  • Oversees payroll intake process to collect and enter 1,200-1,500 paper-based new hire packets from students into the DYCD system;
  • Oversees the process to collect, review, and enter weekly timesheets for 1,000 interns over the 6-week work period in July to mid-August;
  • Maintains all paper-based necessary files for the program and follows strict adherence to DYCD policies, procedures, and regulations in order to pass city auditing procedures at the conclusion of the summer program

Other Duties

  • Oversees all other administrative processes, as needed;
  • Performs related duties, as assigned;
  • May require local travel, once per week.

Qualifications

Minimum Qualifications

The successful candidate will have the following knowledge, skills and abilities:

  • A bachelor's degree required; an advanced degree is a plus;
  • Two+ years' experience in program administration, student development or another relevant field;
  • Experience with payroll, timesheets entry as well as facilitating group orientations;
  • Previous experience working with the Summer Youth Employment Program (SYEP), or other DYCD employment programs preferred;
  • Strong verbal and interpersonal communication skills with a focus on providing excellent client services;
  • Demonstrated ability to interact effectively and collaboratively with a diverse community of students, faculty, staff and external partners;
  • Demonstrated ability to work independently and lead a small team in a fast-paced and demanding work environment;
  • Ability to exercise good judgement and apply problem solving skills;
  • Intermediate to advanced computer skills including: Microsoft Office Suite, in particular Excel, and knowledge of DYCD YEPS database a plus
  • Experience working collaboratively in a team oriented and outcomes focused environment;
  • Proven ability to be detail-oriented, organized, and capable of coordinating multiple assignments and meeting deadlines.

 

Physical Requirements

  • This position operates in a professional office environment. This role routinely uses standard office equipment such as personal computers, laptops, tablets, smart phone, photocopiers, filing cabinets and other presentation materials
  • While performing these duties, the employee is required to perform physical activities such as, but not limited to, lifting items (up to 20 pounds), bending, reaching, sitting for prolonged periods of time.
  • Ability to travel to other local sites as

 

How to apply:

For full consideration, upload a position focused cover letter and resume; as ONE MS WORD or ADOBE PDF DOCUMENT in the RESUME FIELD. Your cover letter should specifically describe your work experience as it relates to the duties of this position.

 

EEO

We are committed to enhancing our diverse academic community by actively encouraging people of any race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, or protected veteran status to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion.  CUNY is an EEO/AA Employer.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Office of the Senior University Dean for
Status
Full Time
Annual Salary Range
$50,000.00 - $55,000.00
Closing Date
Aug 04, 2021 (Or Until Filled)
Bargaining Unit
No

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