Careers Job Description
General Description
The Supervisor of Personnel Services is a position under the office of the Senior University Dean for Academic Affairs/Dean of the School of Professional Studies. The Supervisor of Personnel Services will oversee payroll for 1000+ staff members at CUNY Central for various projects and oversee all personnel related activities and supervise a small team of payroll coordinators.
Reporting to the Manager of Personnel Services, the Supervisor of Personnel Services’ duties and responsibilities will include, but are not limited to the following:
- Assist the Manager of Personnel Services in setting up and monitoring efficient daily processes to make sure the work is properly prioritized and addressed in a timely manner
- Conduct employee orientations and complete required paperwork and e-verification for all new hires;
- Monitor personnel budgets and submission of all Personnel Action Forms;
- Review and approve electronic RF timesheet submission (for bi-weekly payroll);
- Reconcile time & leave discrepancies on a biweekly basis in our internal database via Access;
- Maintenance of personnel database, track staff time and leave; check database entries made by Payroll Coordinators;
- Occasionally prepare personnel budget and expense reports as needed;
- Review submitted journal entries by reporting staff and sign for approval;
- Fulfill other duties related to the payroll management of the division as assigned;
- Oversee all tasks and responsibilities of Payroll Coordinators reporting to him/her;
- Prepare Staff Effort Notices (SEN’s) for SUD unit;
Other Duties
In addition to the above, the Supervisor of Personnel Services will also be responsible for:
Check payroll every pay period and make sure that all timesheets have been approved on time;
Project annual personnel costs and maintaining salary history information on project employees;
Review and sign retro PAFs and annual leave payouts prepared by reporting staff and update the PAF list each payroll;
Support the Manager of Personnel Services on various reports and tasks
Qualifications
The ideal candidate will possess the following skills:
- Bachelor’s degree, accounting or finance field preferred
- Minimum of two years of prior payroll/fiscal management or related experience
- Understanding of basic accounting principles and financial acumen required
- Knowledge of Federal, State, and Local guidelines
- Intermediate to advance working knowledge of Excel
- Ability to communicate effectively across diverse populations both verbally and in writing
- Ability to work in a fast-paced environment, while handling multiple priorities, projects and deadlines simultaneously
- Excellent organizational skills and a demonstrated ability to resolve problems professionally and efficiently
- Highest level of accuracy and confidentiality in all tasks; strong attention to detail
- Ability to collaborate constructively with team members, staff and the Research Foundation of CUNY
- Ability to create and utilize metrics to drive performance, identify trends, and develop/implement process improvements, escalating issues and proposed solutions as appropriate
- A sense of urgency in solving customer requests to ensure timely resolution and an ability to work effectively under pressure
- Ability to coordinate the work of others on a team, as well as work independently
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement
Key Features
OAA
Full Time
$52,000.00 - $58,000.00
Jul 11, 2019 (Or Until Filled)