Careers Job Description
General Description
The Coordinator of Administrative Services is a Full Time position within the office of the Senior University Dean for Academic Affairs/Dean of the School of Professional Studies. Reporting to the Manager of Administrative Services, the Coordinator of Administrative Services will manage the non-personnel expenses for programs funded by the CUNY Research Foundation and by Tax Levy.
The duties and responsibilities of the position will include, but are not limited to the following:
Administrative Services – (80%):
- Reviews daily submissions (i.e., vendors, contracts & reimbursements) to ensure requests are complete;
- Handles program business accounts as assigned and follows-up with Program staff as needed;
- Develops tools to monitor, tack and maintain daily submissions;
- Reviews, tracks and submits paperwork for subcontracts and independent contracts agreements via RF-CUNY and CUNYfirst systems;
- Reconciles monthly project expenses to ensure requests for payment are processed by the Research Foundation in a timely manner;
- Reconciles purchase card expenses (P-card, NET card & Travel card) on a monthly basis for Central office and follows-up with program staff to ensure all receipts are submitted on timely basis;
- Generates routine and monthly reports as assigned;
- Responds to requests and inquiries in a timely manner and able to meet tight deadlines;
- Works closely with administrative and program staff to draft ad hoc reports upon request.
Other Duties
Other – 20%
- Attend monthly staff meetings and trainings as required.
- Perform special projects and other duties as assigned.
Qualifications
- Baccalaureate degree required, accounting or finance major preferred
- Intermediate to advance knowledge and experience of Microsoft Excel and Outlook
- Strong data analytical and problem solving skills
- Ability to work both in a team environment and independently
- Excellent follow-up and communication skills, both verbal and written
- High level of attention to detail while working in a fast-paced environment
- Ability to develop and manage efficient tracking and monitoring systems
- Ability to prioritize work load and demonstrate a high sense of urgency
- Exhibits professionalism and interacts in a courteous and respectful manner
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement
Key Features
Full Time
$43,000.00 - $47,000.00
Oct 10, 2019 (Or Until Filled)