Careers Job Description
General Description
All young children in New York should have access to the highest quality services across sectors, locations, and professions. The New York Early Childhood Professional Development Institute, housed at the City University of New York, is a fast-paced, dynamic public/private partnership that exists to drive the excellence of services designed for young children through research, policy, and practice. The Institute is the implementing agency for QUALITYstarsNY.
QUALITYstarsNY is New York's early childhood quality rating and improvement system. Since its inception, QUALITYstarsNY has focused its evidence-based practices on closing the achievement gap and ensuring high quality educational opportunities for all of New York's youngest learners. Through a combination of assessment, coaching, professional development, and a wide range of resources, QUALITYstarsNY supports early childhood programs to provide the best possible care for children from birth to age five.
GENERAL DESCRIPTION
The Project Associate reports directly to the Director and Assistant Director of QUALITYstarsNY. The position oversees the day to day purchasing operations for the project across multiple funding streams and with various stakeholders. The Project Associate is an integral member of the central office team in carrying out the mission of the project and is a key position for developing and maintaining communications and relationships within the team, the Institute, CUNY, and with external vendors.
Other Duties
Purchasing –
Manage key components of purchasing processes and budgetary systems for overall project
- Receive, place, process, and track purchase and reimbursement requests
- Process contracts, invoices, and individual reimbursements for payment
- Track expenditures across multiple funding sources
- Investigate and resolve outstanding items in a timely manner
- Maintain professional and responsive communication with all stakeholders
- Manage inventory for supplies, equipment, and promotional items
Monitor processes and systems for accuracy and work flow consistency
- Route, track, respond to or delegate essential communications from the web or phone hotline
- Assist in coordinating logistics for meetings, events, and conferences
- Collaborate with other central office staff to coordinate and streamline processes
- Organize and ship resources as requested
- Attend staff meetings and trainings as required
- Perform special projects and other duties as assigned
Please submit your cover letter and resume with your application
Qualifications
Minimum Qualifications
- Bachelor’s Degree
- At least two years of experience in purchasing, project management, and accounts payable or other related fields
- Intermediate level user, Microsoft Excel
- Experience working in a fast-paced, high-volume office setting preferred
- Strong communication skills (oral, writing, and interpersonal)
- Demonstrated strong interpersonal communication skills with a variety of internal and external stakeholders
- Ability to manage and prioritize a high volume of invoices and communications to completion
- Strong critical and analytical thinking skills
- Desire to contribute to project planning and effectively communicate priorities
- Strong ability to use technological tools and platforms to effectively manage complex data systems, including Microsoft Office (intermediate skill level using Excel)
- Innovative approach to work
Physical Requirements
- This position operates in a professional office environment. This role routinely uses standard office equipment such as personal computers, laptops, tablets, smart phone, photocopiers, filing cabinets and other presentation materials
- While performing these duties, the employee is required to perform physical activities such as, but not limited to, lifting items (up to 40 pounds), bending, reaching, sitting for prolonged periods of time.
- Ability to travel to other CUNY sites and QUALITYstarsNY locations as needed.
EEO Info
We are committed to enhancing our diverse academic community by actively encouraging people of all race, color, religion, gender, gender identities or expressions, sexual orientation, national origin, genetics, disabilities, age, or protected veteran status to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. CUNY is an EEO/AA Employer.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement
Key Features
Office of Academic Affairs
Full Time
$40,000.00 - $43,000.00
Jan 29, 2019 (Or Until Filled)