Job Title: Coordinator of Administrative Services
PVN ID: VA-1806-002533
Category: Administrative Services
Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS

Job Description

General Description

The Coordinator of Administrative Services is a Full Time position within the office of the Senior University Dean for Academic Affairs/Dean of the School of Professional Studies. Reporting to the Manager of Administrative Services, the Coordinator of Administrative Services will manage non-personnel expenses for programs funded by the CUNY Research Foundation and by Tax Levy.

 

The duties and responsibilities of the position will include, but are not limited to the following:

 

  • Reviewing, processing, and monitoring all procurement activities within CUNY’s Central Office and relating to CUNY Research Foundation grants and tax levy funds
  • Developing and maintaining pertinent spreadsheets
  • Generating routine and monthly reports as assigned
  • Reviews paperwork for subcontracts and independent contractor agreements
  • Submits contractor and vendor invoices for payment and tracks agreement and payment status
  • Working closely with administrative and program staff to draft ad hoc reports upon request
  • Responding to requests and inquiries in a timely and thorough manner

Other Duties

In addition to the above, the Coordinator of Administrative Services will assist programs in processing budget modifications per funding guidelines. She/he will also reconcile project expenses monthly to ensure that requests for payment are processed by the Research Foundation in a timely manner.

Qualifications

Minimum: Baccalaureate degree required, accounting or finance major preferred.

 

The ideal candidate will possess the following skills:

 

  • Strong working knowledge of Excel
  • Experience analyzing data and budgets
  • Excellent communication skills, both verbal and written
  • Ability to do detailed work in a fast-paced environment
  • Ability to develop and manage effective tracking and monitoring systems
  • Excellent organizational skills and a demonstrated ability to resolve problems professionally and efficiently

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Status
Full Time
Annual Salary Range
$43,000.00 - $47,000.00
Closing Date
Oct 10, 2019 (Or Until Filled)
Bargaining Unit
No

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