Job Title: Office Operations Coordinator
PVN ID: VA-1710-002123
Category: Administrative Services
Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS

Job Description

General Description

The NY Early Childhood Professional Development Institute (the Institute) is a unique public/private partnership that brings together a range of City agencies, a consortium of private funders, and the nation’s largest urban university to create a center that provides and coordinates training and career development services for all individuals who work with children ages birth to 8 in New York.

 

The Office Operations Coordinator will provide administrative support to the Administrative and Budget Manager and Institute staff.

Other Duties

Reporting to the Administrative and Budget Manager, the Office Operations Coordinator will:

  • Perform basic record-keeping duties, including but not limited to processing payroll timesheets, maintaining time and leave calendar, and processing invoices and reimbursement requests for assigned budgets, and daily mailroom drop off/pick ups.
  • Monitor assigned budgets and report status of budgets to Administrative and Budget Manager on a periodic basis.
  • Support Administrative and Budget Manager in human resource functions by processing job postings, new hire applicants, terminations, and maintaining all files.
  • Maintain information systems/databases, office management policies and procedures, and office supplies.
  • Manage office systems, including equipment inventory, computers, and paper files.
  • Assist Directors with the preparation of reports to partners and funding agencies.
  • Work with central office staff to ensure RF procedures are followed.
  • Work with the CUNY operations staff, and Institute staff to ensure building issues are resolved.
  • Coordinate other activities as needed with Directors and Executive Assistant.
  • Other duties as assigned by the Administrative and Budget Manager and Executive Director.

Qualifications

  • A Bachelor’s Degree in a related field from an accredited institution.

 

Professional Experience and Skills:

  • Two years related administrative experience.
  • Knowledge of major office computer hardware and software applications including but not limited to Word, Excel, Access, Publisher, and PowerPoint.
  • Experience with Adobe Illustrator and Adobe InDesign preferred but not required. 
  • Ability to work effectively with staff, associates, and internal and external constituents.
  • Ability to work with diverse ethnic and cultural organizations and individuals.
  • Spanish speaker preferred but not required.

  

Salary: $40,000-$45,000

 

Please submit your cover letter and resume with the application.

THE RESEARCH FOUNDATION OF THE CITY UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY/ AFFIRMATIVE ACTION/AMERICANS WITH DISABILITIES ACT EMPLOYER

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
CUNY OAA - PDI
Status
Full Time
Annual Salary Range
$40,000.00 - $45,000.00
Closing Date
Sep 27, 2019 (Or Until Filled)
Bargaining Unit
No

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