Job Title: Unit Coordinator
PVN ID: VA-1708-002012
Category: Administrative Services
Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS

Job Description

General Description

Overview:

 

CUNY’s Office of Continuing Education and Workforce Development is seeking an organized and self-motivated individual with excellent attention to detail, professional communication skills, and strong Excel and interpersonal skills.  Under the weekly supervision of the University Director of Continuing Education and Workforce Programs, the administrative coordinator will provide support to the Directors in the Office with a focus on the development of new career pathways programs as well as initiatives for adult learners.  Major projects include the Workforce Development Initiative and managing the Helena Rubinstein Scholarship as well as maintaining a calendar of meetings and communications for the entire office.

Other Duties

Essential Duties and Responsibilities:

 

·         Office management in a fast-paced, team-oriented environment;

·         Research new local and national trends, best practices, and program development in workforce training and sector-based initiatives;

·         Assist with document creation, mailings, and overall communication strategy;

·         Administrative tasks, including but not limited to:

o   Scheduling team meetings and meeting spaces;

o   Data entry, including cleaning up and merging data from various electronic and paper files;

o   Receiving guests and visitors;

o   Processing invoices; tracking expenses 

o   Updating the Office’s web presence, and assisting colleges with use of Blackboard LMS;

o   Assisting in the administration of a contract /relationship management system

·         Other projects as deemed necessary.

Qualifications

Qualifications:

  • Bachelor’s Degree preferred;
  • Extremely organized and detailed-oriented person;
  • Excellent Excel skills and the ability to learn new systems and tools quickly
  • Excellent professional communication (written and verbal), judgment, and interpersonal skills;
  • Ability to follow directions and troubleshoot problems that may arise;
  • Positive attitude, ability to take initiative where necessary, and strong work ethic;
  • Must be able to manage multiple competing priorities;
  • Prior administrative assistant experience is a plus;
  • Experience working with college-aged populations, adult students, in workforce development or human resources fields is not necessary, but is a plus.
  • Experience with web development or website management is not necessary, but also a plus.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Department: Office of Academic Affairs –
Status
Full Time
Annual Salary Range
$45,000.00 - $60,000.00
Closing Date
Sep 26, 2017 (Or Until Filled)
Bargaining Unit
No

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