Careers at RFCUNYJob Openings

CUNY K-16 Initiatives encompass multiple programs with a common purpose, to increase NYC public school students’ college access and success, facilitating their transition to post-secondary education and careers.  The Administrative Coordinator position provides administrative and budgetary support to the staff and programs of K-16 Initiatives. The Administrative Coordinator works under the supervision of the Budget and Administration Manager for K-16 Initiatives. The Administrative Coordinator should be someone who enjoys coordinating many different tasks, and can address diverse programmatic priorities with a professional, responsive approach.

The Administrative Coordinator’s duties and responsibilities include:

Accounts and budget oversight

• Assist with review of account-level expenses and broader financial reporting to programs and funders.
• Prepare monthly and quarterly reports for multiple programs and accounts.
• Monitor consistency between program budgets and actual expenditures.
• Maintain up-to-date accounts payable records and perform reconciliations.
• Assist in preparation of invoices to funding sources.
• Assist in the closing of program accounts at end of fiscal year.

Vendor relationships

• Assist with development of purchasing plans and opening purchase orders.
• Request proposals and quotes from vendors.
• Maintain supply inventories.
• Maintain accurate records of expenditures, by program and account.

Liaison between program staff and budget office

• Prepare, collect, review and submit time sheets for staff and consultants.
• Maintain updated procurement policies and documentation.
• Assist staff in adhering to policies and accessing required documents.
• Process requests for purchases of materials and services, following purchasing guidelines appropriate for the funding source.
• Fulfill staff requests for travel advances, reimbursements, supplies and meeting arrangements.
• Maintain documentation and complete reports for purchasing-card transactions.