Careers Job Description
General Description
The Manger of Administrative Services is a full-time position within the office of the Senior University Dean for Academic Affairs/Dean of the School of Professional Studies. Reporting to the Executive Director of Fiscal Administration, the Manager of Administrative Services will manage non-personnel expenses for programs administered through Research Foundation and through CUNY (tax levy).
The duties and responsibilities of the position will include, but are not limited to the following:
- Manage and coordinate all procurement activities for RF grants and CUNY funded projects (tax levy)
- Review of contract documents for submission to legal department
- Advise project directors and program staff on sponsor policies and procedures
- In consultation with the Executive Director, design and conduct staff trainings
- Recruit and recommend for hire staff in area supervised
- Supervise and train new staff on new electronic systems
- Resolve administrative matters referred to the project, program, or administrative unit
Other Duties
- Prepare variance reports and forecast expenses
- Respond to requests and inquiries in a timely and thorough manner
- Manage the acquisition, distribution and inventory of all equipment, furniture and supplies purchased for the Central Office and program sites
In addition to the above, the Manager of Administrative Services will assist programs in processing budget modifications in accordance with funding guidelines. Perform other duties as assigned by the Executive Director.
Qualifications
Minimum: Baccalaureate degree required. Prior experience in the field of grant administration required.
The ideal candidate will possess the following skills:
- Strong working knowledge of Excel
- Experience analyzing data and budgets
- Excellent communication skills, both verbal and written
- Ability to do detailed work in a fast-paced environment
- Ability to develop and manage effective tracking and monitoring systems
- Experience analyzing data and budgets
- Excellent organizational skills and a demonstrated ability to resolve problems professionally and efficiently
- Ability to meet deadlines and work within budget constraints
- Ability to organize and supervise the work of administrative and support staff
- Ability to organize, prioritize, and coordinate day-to-day projects and assignments
- Ability to work independently and as part of a team
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement
Key Features
CUNY Central OAA
Full Time
$55,000.00 - $70,000.00
Oct 11, 2017 (Or Until Filled)