Job Title: YALTA Program Assistant
PVN ID: VA-1609-001386
Category: Clerical/Office Services
Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS

Job Description

General Description

The CUNY Creative Arts Team seeks a part-time staff member to provide administrative event planning and organizational support for the Young Adult Literacy Technical Assistance (YALTA) Program.  The candidate will work closely with the Project Director to deliver the highest quality of technical assistance to 16 sites across the city that provide literacy services to young adults.

The ideal candidate must be able to handle multiple tasks and be exceedingly well organized, resourceful, detail oriented, creative, and flexible.  They must be a problem-solver, open to new ideas, and enjoy the process of collaborative brainstorming and idea pitching.  The candidate will be a self-starter who uses organization, creativity, and efficiency to see various tasks to completion.

It is important for this candidate to have strong interpersonal, written, and verbal communication skills with the ability to interact with staff (at all levels) with a high level of professionalism.

 

Primary Responsibilities:

  • Document all programmatic activities with pictures and detailed minutes - take notes during meetings
  • Prepare presentation materials and resource materials
  • Maintain digital files and hard copy of Professional Development materials, meeting agendas, and evaluative feedback forms
  • Proofread and edit monthly reports
  • Maintain and organize physical workspace—filing and archiving research and resource materials
  • Research topics and trends that pertain to Young Adult Literacy
  • Track and maintain daily schedule and monthly calendar for Project Director
  • With the Project Director, coordinate, plan and attend a variety of meetings, trainings, rehearsals, off-site observations, and Professional Developments. This may include catering, room set-up, participant check-in, and ordering supplies.
  • Track communications between Community Based Organizations (CBOs) and Project Director
  • Prioritize and respond to correspondence from outside CBOs as needed.

Other Duties

Be available 10 hours a week between the hours of 8:30am*- 5pm.

*8:30 am start time is rare.... if we do an event that requires an early start time, advance notice will be provided.

Qualifications

  • Bachelor’s Degree
  • 2+years office management experience
  • Strong written and oral communication skills
  • Strong working knowledge of MS Office, including Word, Excel, PowerPoint, Publisher
  • Experience with graphic design, digital photography and video editing
  • Social media/networking management skills a plus

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Creative Arts Team
Status
Part Time
Pay Range
$15.00-$15.00
Hour(s) a week
10.00
Closing Date
Jan 04, 2017 (Or Until Filled)
Bargaining Unit
No

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