Job Title: Senior Program Assistant – PSC-CUNY
PVN ID: RF-2301-005389
Category: Administrative Services
Location: RESEARCH FOUNDATION OF C.U.N.Y.

Job Description

General Description

The Senior Program Assistant acts in a support role for all PSC-CUNY Program related matters on behalf of the Program Administrator. The incumbent assists in the management of all phases of the program – from its proposal stage through the completion of each program cycle.

Other Duties

•Compose reports, memos, and related materials for internal and externaldistribution, assemble statistical data, and prepare various files as needed.
•Contact Project Investigators, the Office of the Vice Chancellor forResearch, members of University Committee on Research Awards (UCRA)and campus Grants Offices to facilitate program operation functions.
•Attend UCRA meetings and record/maintain the associated minutes.
•Coordinate presentations about the program at CUNY campuses whenrequested.
•Attend faculty outreach meetings at campuses and provide guidance toprospective applicants.
•Participate in development, enhancement, and implementation of the E-systems that support the PSC CUNY Research Award Program.
•Contact project personnel for information and clarification of data ondocuments related to the application process and the various proceduresinvolved in managing the awards/grants.
•Assist with establishment and closeout of awards.
•Understand the award establishment/closeout processes.
•Develop knowledge base about grants and contracts management
•Review costs submitted against awards conform to the Program’sguidelines and RFCUNY’s guidelines.
•Provide fiscal oversight of transactions submitted against awards, includingreimbursements, payments to vendors, electronic personnel action forms,released time, summer salary, purchase orders, consultant agreements andindependent contractor agreements.
• Ensure appropriate compliance documentation (IRB/IACUC) are on file for applicable awards.
• Notify Principal Investigators about the status of awards (remaining balances, award end dates, award extensions, budget modifications requests etc.)
• Serve as backup to the PSC-CUNY Program Administrator and to the Assistant PSC-CUNY Program Administrator and assist with their related duties and responsibilities.
• Be prepared and willing to learn new skills.
• Perform other duties as assigned.

Qualifications

• Bachelor degree. Exposure/familiarity with accounting/financial concepts preferred.
• High level of computer literacy. Fluid knowledge of Microsoft Office suite, especially Excel.
• Excellent writing, editing, organizational, and communication skills.
• Two years work experience in similar role preferred.
• Exercise good judgment and provide excellent customer service.
• Comfortable interacting with many levels of staff and personnel.
• Ability to work both independently and as a member of a team.
• Ability to develop and maintain productive working relationships with a diverse array of professional peers, colleagues, and clients.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Grants & Contracts
Status
Full Time
Annual Salary Range
$62,626.65 - $83,310.68
Closing Date
Feb 06, 2023 (Or Until Filled)
Bargaining Unit
No

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