Job Title: Executive Assistant
PVN ID: QC-1705-001791
Category: Administrative Services
Location: QUEENS COLLEGE

Job Description

General Description

Queens College is seeking an energetic self-starter for the position of Executive Assistant reporting directly to the VP, Office of Institutional Advancement.  Working in a fast paced environment, he/she will be responsible for securing appointments for the President, the VP for Institutional Advancement and other high level staff; managing all follow-up correspondence, writing letters and/or gift proposals, database updates and maintenance and other duties as assigned.  Applicants must exhibit professionalism, strong interpersonal skills and the ability to engage with individuals at all levels. Exceptional verbal and written communication skills, pleasant disposition, and strong work ethic are a must.

Other Duties

  • Secure high level appointments with alumni and friends of Queens College for the President, VP and other fundraising staff.  Maintain VP's calendar.
  • Manage follow up correspondence after donor/prospect meetings on behalf of the President and VP.
  • Coordinate all materials for the QC Foundation Board meetings.
  • Serve as VP's administrative liaison with the QC Foundation Board members, donors, faculty/staff members and others.
  • Works closely with the VP to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Work closely with Director of Development (DOD) to manage prospect pipeline.
  • Maintain Raiser's Edge database records by entering pertinent meeting information on behalf of the staff.
  • Manage preparation materials with the DOD for the bi-weekly strategy meetings and take minutes.
  • Lead campus tours for high-level prospects/returning alumni.
  • Co-staff the DOD, VP and other staff members on visits with potential donors.
  • Answer phones.
  • Other duties as assigned by VP or Chairman, QC Foundation

Qualifications

Applicants must be proficient in Microsoft Word, Excel and Outlook

Applicants must have a BA degree and at least 5 years’ experience working in a fast paced office environment.  A cover letter is also required and must state why you would excel in this position.

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Office of Institutional Advancement
Status
Full Time
Salary
Depends on Qualifications
Closing Date
Sep 26, 2017 (Or Until Filled)
Bargaining Unit
No

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