Job Title: Administrative Assistant
PVN ID: NY-1709-002066
Category: Managerial and Professional
Location: NYC COLLEGE OF TECHNOLOGY

Job Description

General Description

Funded by a Big Data to Knowledge (BD2K) grant from the National Institutes of Health for 4 years, the Administrative Assistant will be an employee of the Research Foundation at CUNY, at the New York City College of Technology (CityTech), and will be supervised by the Principal Investigator, to facilitate the operation of the City Tech-WCM Big Data Training Program in Biomedical Informatics (BD2BMI).

BD2BMI is a joint effort between City Tech and Weill Cornell Medicine (WCM) of Cornell University. Its goal is to provide educational and research training opportunities for underrepresented students in biomedical data science and cultivate new interdisciplinary research collaborations between faculty at City Tech and WCM. The BD2BMI project will: (1) recruit and train eight undergraduate BIB students per year, for three years, from underrepresented racial/ethnic and gender groups through internship research projects, advise them in developing their?individualized career plan, and monitor their timely progress until graduation, (2) complement didactic work and undergraduate research experiences with an annual student symposium?on Biomedical Big Data hosted at City Tech CUNY, (3) organize a series of CUNY-wide co-curricular activities (monthly journal club events, hands-on ?sessions, summer bootcamp) that will further engage students and faculty in biomedical big data science, (4) seek input from trainees regarding the program, and track key metrics after training using surveys, feedback instruments and interviews. ?

The Administrative Assistant will be responsible for (a) coordinating the activities of the project, (b) communicating with the participants, (c) interfacing with appropriate personnel regarding website content and advertisment of the program, (d) organizing and maintaining records of project documents and resources.

Other Duties

  • Manage students participation (attendance, payroll) to the program
  • Coordinate events
  • Prepare and distribute meeting materials
  • Develop reports

Qualifications

  • Bachelor’s degree.
  • Strong interest in providing high quality administrative support to a professional team.
  • Very organized person with attention to detail.
  • Strong skills on documentation, file management, and scheduling.
  • Excellent time management skills, proper task prioritization.
  • Excellent interpersonal skills.
  • Excellent use of MS Office (Word, Excel, PowerPoint, Access).
  • Professional demeanor, integrity, tact, and good judgment.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Biological Sciences
Status
Part Time
Salary
Depends on Qualifications
Closing Date
Sep 28, 2017 (Or Until Filled)
Bargaining Unit
No

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