Job Title: Program Assistant
PVN ID: LU-2212-005266
Category: Administrative Services
Location: CUNY SCHOOL OF LABOR AND URBAN STUDIES

Job Description

General Description

Funded by a CSTEP grant from NYS Education Department, Project LAW at CUNY School of Labor and Urban Studies provides participants with a fully online twelve-week program to introduce them to the field of labor law and prepare them for law school applications and success in their first-year of law school. Project LAW is seeking a Program Assistant to provide administrative support with the goal of improving the quality and scheduling of program operations.

Note: This position is remote and budgeted through June 30, 2023 at $50/hr and approximately 15 hours per week. Renewal for July 1, 2023 to June 30, 2024 is anticipated, but not guaranteed.

The Program Assistant will:

  • Respond to inquiries re: program requirements, application status, scheduling, etc.
  • Create program documents such as semester calendar, information session PowerPoints, event flyers, etc.
  • Work closely with program faculty to ensure semester deadlines are met
  • Lead information sessions for prospective students and engage in related recruitment activities
  • Organize program events such as advisory council meetings, orientation, guest speaker sessions, and the Project LAW “Day of Service”
  • Provide program leaders with regular updates on program activities
  • Work with external organizations to develop internship placement opportunities for students
  • Distribute program surveys
  • Maintain student and program records
  • Evaluate student applications and assist with program enrollment
  • Assist with document collection for payment of student stipends

Other Duties

  • Occasional evening hours required (typically orientation and guest speaker events)
  • Other related duties as needed

Qualifications

Required

  • A Bachelor’s Degree from an accredited college and three (3) years of related experience
  • Ability to communicate effectively with diverse clients and staff, providing accurate and appropriate information
  • Ability to handle multiple tasks and meet deadlines; ability to follow-up as needed and take responsibility for completing assignments
  • Proficient in use of major software programs for supporting office operations: including but not limited to software in support of word processing, spreadsheets, presentations, publications, mailings, web and internet, email, and document retention

Preferred

  • Experience with program coordination in Higher Education settings
  • Experience with CUNY First student records
  • Experience with using database software (such as Microsoft Access) for record keeping

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Office of Planning, Effectiveness, Resea
Status
Part Time
Pay Range
$50.00-$50.00
Hour(s) a week
10.00-19.00
Closing Date
Mar 20, 2023 (Or Until Filled)
Bargaining Unit
No

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