Job Description
General Description
Project Administration Coordinator SEAMLSS: Seamless Educational Advancement to Maximize Lehman Student Success
GENERAL DISCRIPTION OF THE JOB:
The incumbent serves as SEAMLSS Project Administration Coordinator for this grant funded position, to ensure that program administrative functions related to policies and procedures are completed efficiently. The incumbent works under the general supervision of the Project Director for the grant under the office of the Dean of the School of Health Sciences, Human Services, and Nursing (HS2N) or his/her designee.
Other Duties
ESSENTIAL DUTIES AND RESPONSIBLITIES:
- Ensures the smooth day-to-day operation of the assigned program unit including scheduling internal and external appointments, making travel arrangements, event planning, perusing incoming correspondence, handling official correspondence and, creating and managing data files and office records.
- Implements general office processes including record keeping, arranging meetings and workshops, securing and stocking supplies and equipment, and drafting reports as directed.
- Enters requisitions and purchase orders for approved purchases and tracks timely delivery of supplies and metro cards.
- Orders supplies and equipment as needed.
- Maintain records of programs, collaborators, and program sponsors, assures the accuracy of all records, and draft reports as needed.
- Provides support for the collection and compilation of accurate internal and external information, and program data to be reported to the evaluation team.
- Drafts correspondence, meeting minutes, documents, and reports ensuring correct grammar, spelling and style.
- Serves as information sources for students, faculty, staff, community clients and collaborators on outreach and research activities of the assigned departments within HS2N.
- Identifies problem areas, with regard to the administrative and operational matters of the assigned program unit and recommends solutions.
- Exercises discretion and takes independent action on behalf of the assigned program unit and the school on routine matters.
- Assists with overseeing student interns as needed.
Qualifications
MINIMUM JOB REQUIREMENTS:
- Two or more years in a comparable position.
- Associate Degree, Bachelors degree preferred
- Knowledge of the principles of office management and of modern office procedures, systems and equipment.
REQUIRED COMPETENCIES:
- Excellent customer service skills.
- Excellent office management skills and ability to multi-task, problem-solve, work independently, and perform effectively in a fast-paced work environment.
- Excellent written and oral communication skills including telephone etiquette and professionalism in handling calls, emails and correspondence.
- Dependable and committed to follow through and closure of routine tasks and special projects.
- Competent in Microsoft Suite applications including Word, Excel, Outlook, and PowerPoint.
Competent in the operation and care of commonly used office equipment e.g., multifunction printers
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Health Equity, Administration & Technolo
Full Time
$57,517.00 - $60,394.00
Sep 17, 2023 (Or Until Filled)