Job Title: Senior Administrative Assistant
PVN ID: LA-1808-002669
Category: Clerical/Office Services
Location: LAGUARDIA C. C.

Job Description

General Description

The English Language Center (TELC) is the largest ESL program in the New York metropolitan area, serving approximately 4,000 students a year since 1971. TELC is committed to providing high quality English language programs that meet the needs of a culturally and academically diverse student population. TELC offers a variety of ESL programs including intensive academic preparation which meets requirements for students on F-1 visas, part-time afternoon and evening courses, and integrated skills classes on Saturdays.

The Senior Administrative Assistant, reporting to the Program Manager of TELC, is responsible for the day-to-day management of administrative operations as well as oversight of front-line staff, part-time assistants and work study students in the TELC office. In addition, the Senior Administrative Assistant provides support for new initiatives and special projects determined by the senior administrative staff.

Duties include:

  • Provide customer service in the front office.
  • Ensure that program and registration information is updated and disseminated.
  • Hire, schedule, train, and mentor work study students, interns, and volunteers.
  • Assist with registration, beginning of term set-up, and final grading.
  • Oversee organization, maintenance, and archiving of student records.
  • Manage mass communication with students via college email and text messaging applications.
  • Administer student evaluations.
  • Oversee copiers including monitoring usage.
  • Serve as liaison for Property Management, Records Management, Building operations, and other college offices.
  • Assist International Student Advisor with transfers of F-1 students (in and out) when needed, and serve as back-up for signing I-20s.
  • Help senior administrators with special projects

Other Duties

Qualifications

  • Associate’s Degree and three (3) years of work experience in an educational office.
  • Strong organizational and project management skills.
  • Excellent communication skills.
  • Knowledge of data management and proficiency with databases and MS Excel.
  • Ability to handle manage multiple projects and meet deadlines.
  • Ability to assess office operations and suggest areas for improvement or expansion.
  • Ability to work effectively with in an environment of diversity.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
The English Language Center
Status
Full Time
Annual Salary Range
$40,000.00 - $45,000.00
Closing Date
Nov 05, 2018 (Or Until Filled)
Bargaining Unit
No

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