Job Title: Office Assistant- Temporary
PVN ID: HO-1707-001912
Category: Clerical/Office Services
Location: HOSTOS C. C.

Job Description

General Description

The US Department of Health and Human Services awarded a Health Profession Opportunity Grant (HPOG) to the Division of Continuing Education and Workforce Development at Hostos Community College to enroll and train low-income individuals and Temporary Assistance for Needy Families (TANF) recipients. The HPOG Allied Health Career Pipeline Program is seeking an Office Assistant (Part-time) to work late afternoon into evenings and Saturdays.  

Other Duties

Responsibilities include:

  • Maintain professional and courteous demeanor with students, all staff, and external organizations
  • Schedule appointments for information, interviews and enrollment
  • Receive and forward messages to appropriate staff
  • On and off-site registrations will be coordinated, if needed
  • Perform clerical tasks as required including, but not limited to filing, copying, faxing and collating documents, recording messages, and verifying and monitoring student program status
  • Develop relations with other departments
  • Ensure student materials are updated and accurate
  • Enter data into the Excel spreadsheets when needed
  • Provide and maintain weekly program updates
  • Assist in designing program documents
  • Participate in outreach/ recruitment activities as needed
  • Responds to routine questions and requests from clients and staff
  • Uses MS Office and other office technology to input, format and edit documents and spreadsheets
  • Assist staff as directed; prepares drafts and corrects errors in documents
  • Orders and stocks supplies; keeps accurate inventories and logs; tracks routine office expenditures using established forms; gets proper approvals for all purchases; receives and verifies deliveries of routine office materials; arranges pick up of special mailing
  • Seeks to develop a basic knowledge of RF products, policies, procedures, and personnel.
  • Seeks to develop basic knowledge of other college resources and staff.
  • Other duties as assigned.
  • Work schedule, start with Mon. – Fri. and will change to Tues. – Sat.

Qualifications

Core Competencies:

  • Strong understanding of the needs of low-income individuals
  • Good judgment and problem solving ability
  • Strong attention to detail
  • Able to multitask in a fast paced educational environment
  • Strong communication, time management and organizational skills
  • Work in a team as well as independently
  • Cultural competency and sensitivity

 Qualifications:

  • Associate’s Degree preferred
  • One year of office/clerical experience
  • Proficient in Microsoft Office

This position ends September 29, 2017

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Cont Ed- Allied Health Career Pipeline P
Status
Part Time
Annual Salary Range
$20,000.00 - $25,000.00
Closing Date
Sep 25, 2017 (Or Until Filled)
Bargaining Unit
No

Actions