Job Title: Program Assistant
PVN ID: HO-1706-001877
Category: Clerical/Office Services
Location: HOSTOS C. C.

Job Description

General Description

The US Department of Health and Human Services (HHS) awarded a Health Profession Opportunity Grant (HPOG) to the Division of Continuing Education and Workforce Development at Hostos Community College to enroll and train 1,071 low-income individuals and Temporary Assistance for Needy Families (TANF) recipients through September 2020.

The HPOG Allied Health Career Pipeline Program is seeking a Program Assistant to assist the Director with all administrative aspects of the program, program expenses and office management. The Program Assistant assists the team, including faculty/instructors to schedule trainings and ensure program goals are met.

Other Duties

  • Provide administrative support while ensuring compliance with grant guidelines
  • Keep financial records budgets related to office administration, including processing purchase orders, bill payments, purchasing supplies and equipment, responding to invoice and reimbursement inquiries;
  • Prepares detailed reports for the Director
  • Uses discretion to evaluate and resolve administrative matters
  • Manage accurate distribution of MetroCards, textbooks and other program materials
  • Manage petty cash and Pcard transactions
  • Assist with submission of faculty/staff timesheets and hiring applications
  • Create and maintain all training packages, training documentation, including attendance rosters, printing of completion certificates
  • Develop and schedule trainings, verify room availability, and exam preparation
  • Manage HRA student files
  • Schedules and prepares for staff and board meetings and organizes events
  • Maintain relationships with various departments, vendors and partners
  • Maintain inventory of office and classroom supplies
  • Responds to verbal and written inquires
  • Provide updates for website and social media
  • Coordinates all travel schedules and arrangements
  • Coordinates large mailings from electronic and other lists
  • Maintains accurate up-to-date calendars; alerts to upcoming important meetings
  • Assist in the preparation of reports and presentations; assembles data on spreadsheets
  • Attends meetings, takes minutes, prepares summaries as directed
  • Drafts, edits, proofs, and oversees production of program materials
  • Organizes and maintains filing systems, electronic and paper; oversees document retention and imaging
  • Deliver and pick up materials on and off campus
  • Other duties as assigned

Qualifications

Core Competencies:

  • Exceptional customer service
  • Good judgment and problem solving ability
  • Strong attention to detail
  • Able to multitask in a fast paced environment with deadlines and changing priorities
  • Strong communication, time management and organizational skills
  • Cultural competency and sensitivity
  • Produce clear and accurate documents

  Qualifications:

  • Associate’s Degree and two years of managerial, coordinator and or educational institution experience, preferred
  • Experience working with diverse populations in low-income neighborhoods
  • Proficient in Microsoft Word and Excel is required
  • Experience with social media
  • Bilingual (Spanish/English) preferred

 Please submit a one to two page writing sample. Any application submitted without a writing sample will not be considered.

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Cont. Ed-Allied Health Pipeline Program
Status
Full Time
Annual Salary Range
$40,000.00 - $45,000.00
Closing Date
Sep 29, 2017 (Or Until Filled)
Bargaining Unit
No

Actions