Careers Job Description
General Description
Working closely with the grant's Project Director and Team Program Manager, the Fiscal and Operations Project Assistant Manager supports the day-to-day oversight and coordination of the fiscal and administrative tasks necessary to the functioning of grant-sponsored research. Under the supervision of the Project Director, the Fiscal & Operations Project Assistant provides support to develop, organize, monitor, and review fiscal documentation, research and prepare materials for new funding opportunities, and assist in other tasks related to grant expenditures and personnel.
This position will begin February 2022 through June 30 2022, 3 days per week and, upon renewed funding and passing of probation period, may be extended for the next fiscal year.
Required Roles & Responsibilities:
Financial Management and Administrative Tasks
Maintain tracking system(s) for project expenditures and expected costs
Maintain tracking system for advance funding, budget reallocations, and amendments
Update spending reports for review/analysis
Prepare, submit, and track all grant-related payment requests (invoices, reimbursements, travel, honoraria, consultants, catering)
Meet with Project Director and team on expenditures and project needs
Prepare budgets for fee for service contracts
Work with Project Director and Manager for pre-award budget preparation/planning
Create forward funding/advance request budgets
Liaise with relevant Research Foundation and CUNY personnel/departments
Follow purchase procedures for office supplies, books, electronics, computers, and other equipment
Update operations manual as needed and provide any relevant training to staff.
Renew and update Dropbox account.
Human Resources/Personnel
Participate in E-Verify training
Assist in review and submission of hire paperwork for new personnel
Monitor personnel work hours and task tracking
Prepare and submit consultant/independent contractor agreements
Prepare course release and summer salary paperwork for CUNY faculty associated with project (when applicable)
Create training documentation for staff as required to provide updates on HR/Personnel policies
Funding Research and Grant Writing
Organize and prepare documents for grant applications and district contracts
Submit applications and track progress, liaise with funders as needed
Research and monitor new funding opportunities
Collaborate with other team members in preparing letters of inquiry, proposals, budgets, narratives
Other Duties
Qualifications
Required Qualifications
- Experience or skill in setting up tracking systems for personnel and budget management
- Familiarity with and ability to navigate procedural organization and compliance guidelines
- Ability to work and collaborate with diverse stakeholders across the project including the project director, team members, and University and Research Foundation officials
- Ability to interact with confidential personnel information
- Ability to adapt to changing circumstances and procedures as needed throughout a project timeline
- Detail-oriented, with high level of organizational skills
- Intermediate experience and familiarity with MS Excel as well as experience in Microsoft Office Suite
- Familiarity with Google applications, including email, filing, and calendaring
- Ability to work remotely and occasionally onsite as needed.
Preferred Qualifications
Experience in grants administration, project management, HR, and/or fiscal management
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).
RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.
Equal Employment Opportunity Statement
Key Features
Part Time
$30.00
Mar 02, 2022 (Or Until Filled)