Job Title: Contract Administration Associate
PVN ID: BK-1803-002390
Category: Administrative Services
Location: BROOKLYN COLLEGE

Job Description

General Description

JOB DESCRIPTION: The Science and Resilience Institute at Jamaica Bay (Institute) is seeking a part-time (hourly) Research Foundation Contract Administration Associate to support financial, budget, and grant management responsibilities related to the management of two State grants with multiple subawards, in support of developing a state-wide shoreline monitoring project.

 

ABOUT THE INSTITUTE

The Institute produces integrated knowledge that can be used to increase biodiversity, well-being, and adaptive capacity in Jamaica Bay, New York City, and other urban coastal areas around the world. The Institute, hosted by Brooklyn College, is a partnership among academic institutions, government agencies, nongovernmental organizations and community groups.

 

 

POSITION DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

Under direction of the Principle Investigator (PI), provide part-time administrative and operational support related to: Budget and Finance, Subaward Management, Procurement, Payment Requests, and Project Reporting. In support of the PI, liaison with the program staff, State agency sponsors, and RF-Central Administration to coordinate related reporting, payments and management systems. Research and resolve multiple and often complex assignments related to the management of two grants supporting the project. Observes all policies and mandated procedures. Consistent with RF policies and other delegations of authority, communicate with contracted program service providers or vendors regarding fulfillment of obligations.

Other Duties

OTHER DUTIES: 

  • Researches, drafts, and formats quarterly project reports and MWBE reports
  • Coordinates with RF Central Administration around payment requests and subaward invoices.
  • Follows professional record keeping protocols and procedures to insure the security of computer and confidential files
  • Provides professional and technical support to project staff related to grant management policies and procedures, including technical assistance regarding state / federal fiscal guidelines
  • Assists in processing budget modifications per funding guidelines or contractual modifications, as needed.
  • Directs the acquisition, distribution and inventory of all equipment and supplies purchased for program.
  • Identifies the most cost effective and efficient modes of procurement, including meeting MWBE requirements.
  • Insures the accurate and proper processing of all purchase requests, maintenance of inventories, payment of invoices, and reconciliation of unpaid invoices.
  • Follows established guidelines for processing payments for reimbursement of staff out-of-pocket expenditures and monitors payments. Follows established guidelines for processing consultant and service contracts.
  • Responds to requests and inquiries in a timely and thorough manner.
  • Meets with staff regarding project status update; Attends meetings as needed;
  • Performs other duties as assigned.

Qualifications

A minimum of an associate’s degree in finance, business, grant management or other related field. At least 2 – 3 years of experience working in the finance arena. Strong written and oral communication skills required. Ability to explain complex concepts to professional college staff, college officials, RF administrators, and other staff in non-business areas. Ability to work independently and as a team member. Attention to details. Excellent computer skills required including Microsoft Excel spreadsheets.

 

Strong preference given to individuals with experience working with the Research Foundation of CUNY and/or NYSERDA and NYS Department of State.

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Science and Resilience Institute at Jama
Status
Part Time
Pay Range
$20.00-$25.00
Hour(s) a week
0.00-10.00
Closing Date
May 13, 2018 (Or Until Filled)
Bargaining Unit
No

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