Job Title: Program Associate
PVN ID: BA-1906-003148
Category: Managerial and Professional
Location: BARUCH COLLEGE

Job Description

General Description

Reporting to the Senior Director of Finance and Administration, at the Austin W. Marxe School of Public and International Affairs, the Program Associate for the office of Non-Degree Domestic Executive Program (OEP) and the office of Finance and Administration (OFA) assists with the wide variety of administrative and academic functions, work closely with any third-party organization who may be involved with the Marxe School, coordinating activities and operations between the two teams. 

The Program Associate will be responsible for continually assessing the needs and interests of programs by staying current with program trends, student feedback and the latest technology supporting the fields of study (as applicable).

Other Duties

The main responsibilities include the following: 

  • Work closely with the Senior Director to ensure that all project activities are carried out and completed in accordance with OEP and OFA objectives;
  • Monitor and prepare timely, OEP and OFA required reports on monthly activities, expenses and services provided;
    • Performs monthly reconciliation on assigned accounts
    • Analysis of the general ledger and records of monthly journal entries
    • Support accounts payable activities to ensure accuracy and timeliness of invoice creation and entry
    • Keep track of and verify accounts receivable and account payable
    • Resolve outstanding payments through communication with departments, vendors, and clients
    • Monitor and document travel and client meeting expenses
  • Identify and make recommendations to the Senior Director on potential programs topics ongoing projects;
  • Responsible for creating program related outreach and promotional materials;
  • Provide logistical and administrative support for OEP programs and research projects;
  • Research and assist with development of new web based online learning for retail non-degree programs;
  • Assist with web updates for executive programs via Contribute;
  • Maintain budget for all non-degree programs;
  • Oversee the daily operations of the executive program portfolio of courses and programs ensuring proper application of and adherence to college policies as they relate to professional education students;
  • Serve as primary liaison with third-party organization to manage and coordinate activities and operations;
  • Develop processes and procedures to better serve the organizations and/or respective student populations;
  • Take the lead in managing OEP events, review and update orientation and evaluation of programs;
  • Ability to effectively communicate with organizations, students and instructors in a professional setting;
  • Capable of managing third-party, virtual relationships and a large portfolio of programs; and
  • Perform additional duties and assist with special projects as assigned

Qualifications

Masters Degree Preferred

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Marxe School of Public and International
Status
Full Time
Salary
Depends on Qualifications
Closing Date
Aug 25, 2019 (Or Until Filled)
Bargaining Unit
No

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